# Yearkeep

> The private workspace for families raising a child at home from about 2 to 6. Plan the week from evidence, run the day with everyone who helps, capture growth in three taps, and keep a yearbook instead of a score.

## Product

- [Product: five jobs, one family workspace](https://yearkeep.com/product): Run the day from Today, capture in three taps, plan a week that respects the language budget, review on Sunday, and keep a yearbook. Every screen shown, for parents, for the adults who help, and for grandparents.
- [Today: run the day from one screen, in every adult’s language](https://yearkeep.com/product/today): Today shows the current block, who owns it, the child’s language, a two-line script for the adult, materials, prompt cards, and Done, Partly, Skip. A simplified day-to-day view, haze checks, nap timer, handover digest.
- [Capture: photo, quote, block done, mood, sleep, outdoor, concern, in three taps](https://yearkeep.com/product/capture): The capture sheet has six large buttons and works offline. Every entry stores the author, time, block, and language. Every adult edits their own entries for 24 hours. Concerns go to the parents.
- [Plan: a week grid, a month view, a two-to-six roadmap, and auto-plan with reasons](https://yearkeep.com/product/plan): Plan the week from a template and the library, with classes and trips on the same grid, a language forecast against targets, conflict warnings, and an auto-plan that proposes tray swaps with a reason.
- [Review: a two-minute daily Plan-Do-Review, a twenty-minute Sunday, a monthly hour, a birthday rewrite](https://yearkeep.com/product/review): Reviews are the app’s own rhythm. Daily highlights from the logs at bedtime, a six-step Sunday review with observations and one change, a monthly curation, and a birthday wizard that rewrites the year.
- [Languages: an input budget, a language per adult, exposure computed from the logs](https://yearkeep.com/product/languages): Set a target share per language by age. Assign each adult a language. Every block and quote counts. The dashboard shows actual against target, and the Language page keeps the vocabulary.
- [Library: 260 activities with the adult’s move, projects, playbook, shelf, materials, books](https://yearkeep.com/product/library): The library is invitations, not drills. Activities across 12 domains with the adult’s exact move, 20 Reggio project starters, 8 playbook protocols, an eight-tray shelf board, materials and printables, books and songs per language.
- [Progress: a weekly dashboard, mastery ladders, domain maps, the language page, calm checks](https://yearkeep.com/product/progress): Progress is a read-out of the logs, never a test. A dashboard of balance and language and outdoor minutes, 15 mastery ladders, 12 domain outcome maps linked to evidence, and monthly checks with non-diagnostic wording.
- [Portfolio and yearbook: every capture becomes the record, and the record becomes a book](https://yearkeep.com/product/portfolio): A chronological portfolio of photos, quotes, project panels, ladder moves, and reviews. Monthly pages that build themselves. A yearbook PDF at each birthday. Expiring highlight links for grandparents, who can record stories.
- [Outside: classes, people and playdates, places, trips, festivals, on the same calendar](https://yearkeep.com/product/outside): Classes with trial status and fit ratings, a contact book with playdate rotation, place cards with best time and a haze check, trip planning with a packing list and journal, and a festival calendar. Google Calendar sync.
- [Coach: AI suggestions from your own logs, with sources, guardrails, and an audit log](https://yearkeep.com/product/coach): The coach proposes next week’s invitations and a coaching point for the adult on duty from your family’s data, translates quotes and scripts, writes reading prompts, and answers questions from the evidence. It cites entries, never diagnoses, and has a switch per feature.
- [Family and roles: everyone who helps, with the smallest role that works](https://yearkeep.com/product/family): Four roles with the smallest rights that work. Parents plan and review, grandparents, relatives, and helpers on Day-to-day run Today and capture, and Highlights viewers see the week. Invite by email or by a one-tap link with a language pick. The child has no account.
- [Privacy in the product: a family tenant, region choice, export, delete, AI audit log](https://yearkeep.com/product/privacy): Each family is isolated by row-level security in the database. Media lives in Singapore, with an EU region available on request. Export everything, delete with a grace period, and read the audit log of every AI call.

## For

- [For families learning at home: a shelf, a plan, and documentation instead of tests](https://yearkeep.com/for/home-learning): Montessori, Reggio, unschooling, or simply home: Yearkeep gives you 260 invitations with the adult’s move, an eight-tray shelf board, project panels, mastery ladders, and a yearbook. No worksheets, no scores.
- [For heritage-language families: hours, not flashcards](https://yearkeep.com/for/heritage-languages): A minority language survives on hours of real talk from several speakers. Yearkeep sets a budget per language, counts the hours each adult gives, and shows the gap before the week starts.
- [It takes a village: everyone who helps raise your child, on one plan](https://yearkeep.com/for/family): Grandparents, relatives, a partner, a friend, a helper. Each gets their own login in their own language, runs a block from Today, logs it in three taps, and sees the child grow. No accounts to share, no group chat.

## Guides

- [A family tenant: what private should mean for your child's photos](https://yearkeep.com/guides/family-privacy): Most family apps are a feed with a lock.
- [An outdoor hour when it is 33 °C and hazy](https://yearkeep.com/guides/outdoor-in-a-hot-city): Young children need about three hours of movement a day and real outdoor time.
- [Dialogic reading with a toddler, without becoming a teacher](https://yearkeep.com/guides/dialogic-reading): PEER and CROWD are the two acronyms behind the best-evidenced way to read with a young child.
- [Documentation is the assessment: how to see progress without testing a toddler](https://yearkeep.com/guides/documentation-as-assessment): Photos, quotes, and short observations tell you more about a young child than any checklist.
- [Heritage language at home: an input budget, not lessons](https://yearkeep.com/guides/language-hours): A minority language survives on hours of real talk from several speakers.
- [How to hand a 2-year-old's morning to another adult](https://yearkeep.com/guides/hand-over-a-morning): Another adult does not need a curriculum PDF. They need the schedule, the risk-versus-hazard rule, one script per block, and a way to log in three taps.
- [Keeping a heritage language when school is English](https://yearkeep.com/guides/heritage-when-school-is-english): Once school starts, English takes the day.
- [Mastery ladders instead of empty praise](https://yearkeep.com/guides/mastery-not-praise): Telling a toddler she is clever weakens the learning mindset it is meant to build.
- [Plan-Do-Review at home in two minutes](https://yearkeep.com/guides/plan-do-review): The HighScope routine that builds executive function, scaled to a family kitchen: a one-sentence plan in the morning, the doing, a two-minute review at bedtime.
- [The yearbook is the year's only report](https://yearkeep.com/guides/yearbook): At each birthday, a book: the photos, the quotes in their languages, the projects, the ladders climbed, and the child's own words. Not a report card.
- [What to capture about your child's day, and what to skip](https://yearkeep.com/guides/what-to-capture): One photo of the work, one quote in its language, one sentence. That is the daily record.
- [Why we do not use flashcards with toddlers](https://yearkeep.com/guides/no-flashcards): Flashcards, 'baby can read' kits, and right-brain programmes trade the things that build a young mind for the things that look like learning.

## Docs


### Tutorials

- [Create your family and finish setup](https://yearkeep.com/docs/tutorials/create-a-family): In about thirty minutes: create the family, add your child, invite the other adults, set languages, schedule, first eight trays, and the print pack.
- [Run your first morning from Today](https://yearkeep.com/docs/tutorials/first-today): Open Today, read the current block, do it, mark it Done, and capture one photo and one quote. One morning, end to end, in about two hours of ordinary life.
- [Your first day on duty](https://yearkeep.com/docs/tutorials/first-day-on-duty): For whoever runs part of the day: open the invite link, pick your language, land on Today, and log your first block with a photo. Large steps, few words.
- [Run your first Sunday review](https://yearkeep.com/docs/tutorials/first-sunday-review): Seven steps in twenty minutes: read the week, pick one change, accept next week's trays, draft a coaching point, check in with who helped, send the summary.
- [Curate your first month page](https://yearkeep.com/docs/tutorials/first-month-page): Turn a month of captures into one printable page: choose up to eight photos and three quotes, add the drawing of the month, and export it as a PDF.

### How-to guides

- [Invite a co-parent, grandparent, relative, or helper](https://yearkeep.com/docs/how-to/invite-an-adult): Owners invite adults from Settings › Adults: email for full access, a one-tap link for everyone else. Pick the smallest role that works.
- [Set your language, text size, and low-data mode](https://yearkeep.com/docs/how-to/set-your-language): Each adult picks their own interface language. On the Me page a Day-to-day adult also sets text size, low-data images, and voice-to-text for that device.
- [Set the language plan](https://yearkeep.com/docs/how-to/set-language-plan): Choose the languages the child will hear, set a weekly percentage target per language for the current age band, and assign a language to each adult.
- [Edit the schedule template and change one day](https://yearkeep.com/docs/how-to/edit-the-schedule): Change the usual weekday and weekend rhythm in Settings › Schedule template, or change a single day from Plan › Week without touching the template.
- [Mark a block done, partly, or skipped](https://yearkeep.com/docs/how-to/log-a-block): From the block card on Today, or from the capture sheet. Outdoor, book, work cycle, and class blocks ask one follow-up question.
- [Add a photo](https://yearkeep.com/docs/how-to/capture-a-photo): Take or choose one or more photos, add a one-line caption, and save. Photos are tagged with the current block and land in the portfolio.
- [Log a quote in any language](https://yearkeep.com/docs/how-to/capture-she-said): Type exactly what the child said. The language is detected, a translation can be requested, new words go to the inbox, and a star sends it to the portfolio.
- [Log a nap and night sleep](https://yearkeep.com/docs/how-to/log-sleep-and-nap): Start and stop the nap timer from Today or the capture sheet, enter times by hand, and record last night's hours.
- [Log outdoor and screen minutes](https://yearkeep.com/docs/how-to/log-outdoor-minutes): Use the timer or a preset from the capture sheet, or answer the minutes question when you mark the outdoor block done. Screen minutes sit on the same form.
- [Flag a concern for the parents, and resolve it](https://yearkeep.com/docs/how-to/flag-a-concern): Any adult can send a concern with a photo. Parents are notified now, mark it seen, resolve it with a note, and can thank the person who raised it.
- [Capture without signal and check the sync queue](https://yearkeep.com/docs/how-to/work-offline): Today and capture work from the phone's own copy of the data. Entries queue and send when the signal returns.
- [Plan the week](https://yearkeep.com/docs/how-to/plan-the-week): Read the language forecast, place invitations in the work-cycle slots, change a single day, and confirm anything that lands on a Sunday.
- [Use auto-plan](https://yearkeep.com/docs/how-to/use-auto-plan): Auto-plan proposes two or three tray swaps for next week with a reason for each, plus a drafted coaching point.
- [Rotate the shelf](https://yearkeep.com/docs/how-to/rotate-the-shelf): Keep eight trays on the shelf board, read the ignored badges, swap a tray with a suggestion or by hand, and update the tray photo.
- [Add your own activity](https://yearkeep.com/docs/how-to/add-a-custom-activity): Custom activities sit beside the catalogue with the same fields: title, domain, the adult's move, and materials.
- [Start, document, and close a project](https://yearkeep.com/docs/how-to/start-a-project): Pick a project starter, fill the four quadrants as the weeks go, tag entries with the project, and close it to a portfolio page.
- [Log a book read and get reading prompts](https://yearkeep.com/docs/how-to/log-a-book): Tap Log read on a book, add books from the catalogue or by hand, generate eight dialogic prompts for any title, and rotate the songs of the month.
- [Add a class trial, rate sessions, and keep or drop](https://yearkeep.com/docs/how-to/add-a-class): Add a class as a trial from Outside › Classes. It appears on the plan and on Today. Rate each session; after three trials decide keep or drop.
- [Keep up with people, places, trips, and festivals](https://yearkeep.com/docs/how-to/people-places-trips): A contact book with playdate rotation and RSVP links, place cards with a weather check, trips with a packing list and journal, and a festival calendar.
- [Move a mastery ladder marker](https://yearkeep.com/docs/how-to/move-a-ladder-marker): Parents move a marker with one tap on Progress › Ladders. A child's move from her board waits for a parent to confirm. Every move is kept in history.
- [Use her board (the child's Plan-Do-Review)](https://yearkeep.com/docs/how-to/use-her-board): Open Her board with the child from about three and a half: she moves tray pictures through Plan, Do, Review, picks a face, and saves one portfolio entry.
- [Approve new words from quotes](https://yearkeep.com/docs/how-to/approve-new-words): Quotes feed a new-word inbox on the Language page. Approve, merge into an existing word, or reject. Approved words count per language and set first-word dates.
- [Share weekly highlights with grandparents](https://yearkeep.com/docs/how-to/share-with-grandparents): Create a private highlights link from Portfolio › Share, send it by email, and let grandparents record a story.
- [Export the yearbook, a month page, or a printable](https://yearkeep.com/docs/how-to/export-the-yearbook): Queue a PDF from Portfolio, from the birthday review, or from Settings › Export. Yearbooks come in A4 or A5 with bilingual captions. Download from Past exports.
- [Export your data and delete the family](https://yearkeep.com/docs/how-to/export-and-delete): Export everything as JSON, the diary as CSV, and PDFs from Settings › Export.
- [Set notification rules and enable push](https://yearkeep.com/docs/how-to/notifications): Enable push on each device, then set per-adult rules: which reminders, on which channels, at what time. Day-to-day reminders pause during nap.
- [Subscribe by calendar feed or connect Google Calendar](https://yearkeep.com/docs/how-to/calendar-sync): Create an ICS feed URL for classes, playdates, and trips from Outside › Places, or connect Google Calendar when it is configured for your deployment.
- [Use the coach](https://yearkeep.com/docs/how-to/use-the-coach): Read grounded suggestions, accept or send one to the adult on duty, ask what the evidence says, translate, and check language balance.
- [Set a password, sign in, and manage devices](https://yearkeep.com/docs/how-to/set-a-password): Sign in with an email link or a password you set later. See your signed-in devices and sign one out remotely.
- [Keep the materials inventory, wishlist, and printables](https://yearkeep.com/docs/how-to/materials-and-printables): Track what you own by zone, keep a wishlist by cost tier with a copyable shopping list, and print any of the twenty teaching aids as a PDF.
- [Run the daily, monthly, and birthday reviews](https://yearkeep.com/docs/how-to/run-reviews): The two-minute bedtime review, the seven-step monthly review with its energy audit, and the five-step birthday rewrite. The Sunday review has its own tutorial.
- [Edit the family, the child, and the family languages](https://yearkeep.com/docs/how-to/edit-family-and-child): Change the family name and timezone, the family languages and default language, and the child's names in each script, date of birth, and photo.
- [Read habit health](https://yearkeep.com/docs/how-to/read-habit-health): Settings › Habit health shows trailing 90-day signals about the adults' plan: core blocks, language exposure, documentation, reviews, on-duty load, yearbook.

### Reference

- [Roles and permissions](https://yearkeep.com/docs/reference/roles-and-permissions): The four roles (Account owner, Full access, Day-to-day, Highlights), what each can do, and the row-level rules that narrow a Day-to-day adult's view.
- [The Today screen](https://yearkeep.com/docs/reference/today-screen): Every element of Today for parents and Day-to-day adults: banners, the current block card, the timeline, trays and stats, and the parent's close-of-day cards.
- [Capture kinds](https://yearkeep.com/docs/reference/capture-kinds): The eight capture kinds, their fields, who can use them, what they store, and where undo applies.
- [Blocks, core blocks, day themes, and the default rhythm](https://yearkeep.com/docs/reference/block-types): What a block is, the block types, the default weekday and weekend templates, day themes, and how a day is computed from template, overrides, classes, and logs.
- [Language plan and exposure](https://yearkeep.com/docs/reference/language-plan): The plannable languages, the per-age budget, who speaks what, how exposure is computed from logs, the 15 percent floor, and the long-horizon checks.
- [The library catalogue](https://yearkeep.com/docs/reference/library-catalogue): The shared library: 260 activities in 12 domains, 20 project starters, 8 protocols, 86 materials, 69 books, 40 festivals, 34 places, 15 ladders, 20 printables.
- [Mastery ladders](https://yearkeep.com/docs/reference/mastery-ladders): The fifteen ladders, how rungs and markers work, who can move a marker, and where moves are recorded.
- [Domains, age bands, and outcomes](https://yearkeep.com/docs/reference/domains): The twelve activity domains used for tagging and the radar, the four age bands, and the ten outcome pillars with by-3, by-4, and by-6 horizons.
- [Monthly checks (red flags) and milestones](https://yearkeep.com/docs/reference/red-flag-checks): The eight monthly checks, their triggers, the three calm statuses, the three options offered, and the milestones list.
- [Reviews](https://yearkeep.com/docs/reference/reviews): The four review cadences and their exact steps: the daily Plan-Do-Review, the seven-step weekly, the seven-step monthly, and the five-step birthday rewrite.
- [Notification rules](https://yearkeep.com/docs/reference/notifications): Every notification rule with its default time, who receives it, and the default channels per role. Day-to-day reminders are held during nap.
- [Weather, haze, and the indoor swap](https://yearkeep.com/docs/reference/weather-and-haze): Where the readings come from, the thresholds that swap the outdoor block for an indoor movement plan, and how Today, Places, and notifications show it.
- [Settings](https://yearkeep.com/docs/reference/settings): Every settings page, every control on it, its options and default, and which role can use it.
- [Data, exports, and deletion](https://yearkeep.com/docs/reference/data-and-export): What the JSON and CSV exports contain, the PDF kinds and sizes, download link lifetimes, and exactly what deletion removes and in what order.
- [Interface languages](https://yearkeep.com/docs/reference/interface-languages): The nineteen interface languages, their scripts and direction, what is translated, and where English fallback shows.
- [Day-to-day mode and the Me page](https://yearkeep.com/docs/reference/day-to-day-mode): What a Day-to-day adult sees: the four tabs, the restricted areas, the Me page cards, device settings, and the four-week onboarding checklist.
- [Offline, sync, install, and updates](https://yearkeep.com/docs/reference/offline-and-pwa): How the app works without signal, what syncs when, how installation and updates behave, and what push notifications carry.
- [Plan screens](https://yearkeep.com/docs/reference/plan-screens): Plan › Week, Month, and Roadmap: every card, control, warning, and sheet.
- [Outside screens](https://yearkeep.com/docs/reference/outside-screens): The Outside hub and its six areas: classes, people and playdates, places, trips, festivals, and calendar sync, with every control and rule.
- [Portfolio, month pages, yearbook, and share links](https://yearkeep.com/docs/reference/portfolio): The portfolio feed and its filters, how month pages are generated and curated, the yearbook, and the rules for grandparent highlight links.

### Explanation

- [What Yearkeep is](https://yearkeep.com/docs/explanation/what-yearkeep-is): A private workspace for the adults who raise one child from about 2 to 6: one plan, three-tap capture, weekly review, a portfolio.
- [Why it takes a village](https://yearkeep.com/docs/explanation/why-it-takes-a-village): Every adult who is willing to help raise the child gets a real place in the plan, in their own language, and can see the growth they helped make.
- [Why languages are a budget of hours, not a lesson plan](https://yearkeep.com/docs/explanation/why-hours-not-lessons): A minority language survives on input hours from several speakers. Yearkeep plans and counts the share of waking time per language instead of teaching.
- [Why documentation is the assessment](https://yearkeep.com/docs/explanation/why-documentation-not-scores): There are no child scores anywhere in Yearkeep. Photos, quotes, observations, ladders, and reviews are the record, and the record is the yearbook.
- [Why the child has no account](https://yearkeep.com/docs/explanation/why-no-child-account): The child is the subject of the record, never a user of the product.
- [How privacy works](https://yearkeep.com/docs/explanation/how-privacy-works): Tenancy enforced in the database, a fixed media region, metadata stripped from uploads, expiring links, AI switches with an audit log, export and delete.
- [How the coach decides](https://yearkeep.com/docs/explanation/how-the-coach-decides): What the coach reads, what it may not say, how suggestions cite evidence, when fixed text replaces the model, and what auto-plan does without AI.
- [Why the site and the app are separate](https://yearkeep.com/docs/explanation/why-two-origins): The site is public reading; the app is a signed-in workspace on its own origin. No session cookie touches a public page; signup lives only on the app.

## Company

- [About Yearkeep: built by a family that needed it](https://yearkeep.com/about): Yearkeep started as one family’s system in Kuala Lumpur: three adults sharing a two-year-old’s day, grandparents far away, and a heritage language with no street. It is now a private workspace for any family raising a child at home.
- [Pricing: one family plan, every adult included](https://yearkeep.com/pricing): Yearkeep is free during early access. The planned family plan is one price for every adult who helps raise the child: parents, grandparents, relatives, friends, helpers. No per-seat charges, no ads.
- [Yearkeep compared with preschool apps, photo journals, activity apps, and toddler apps](https://yearkeep.com/compare): Brightwheel is for the preschool. Tinybeans is a photo album. Lovevery is a box of trays. A nanny log counts diapers. Yearkeep is the plan a family runs at home. Honest comparison.
- [Security at Yearkeep](https://yearkeep.com/security): How Yearkeep protects family data: per-family row-level security in Postgres, magic-link sign-in, expiring share links, region-pinned media storage, and separate origins for the site and the app.
- [Changelog](https://yearkeep.com/changelog): Public notes on what changed in the Yearkeep product and on this site.
- [Privacy](https://yearkeep.com/privacy): Yearkeep is a private family tenant. No ads, no feed, no third-party analytics on child data. Export everything, delete the family, read the AI audit log.
- [Terms](https://yearkeep.com/terms): Plain-language terms for using Yearkeep as your family’s early-years workspace. You own what you add. Use it for your family. Export or delete at any time.